How to Use

InsertPicture for PowerPoint^TM 2008

1. Open InsertPicture
On the Menu Bar, look for the Script Menu icon near the top-right of the screen. If you see more than one Script Menu, click the script menu that's furthest to the right, as shown in Figure 1.
(Click on the Figure to enlarge it). The drop-down menu shown in Figure 1 will display.

Figure 1: The Script Menu


2. From the drop-down menu, choose InsertPictureForPPT2008.
It will most likely be at the bottomof the menu. This activates iPhoto and may display the iPhoto interface.  The Get Specified iPhoto Items dialog box displays with no entries in the Name list, as shown in Figure 2. Click the Add button.

Figure 2: Get Specified iPhoto Items dialog box


3. The Get Specified iPhoto Items dialog box transforms into a browser for your iPhoto collection. The browser allows you to choose which photos to import into PowerPoint. The choices you make are added to the Name list in the Get Specified iPhoto Items dialog box. You can enlarge the browser by dragging the lower right had corner of the window down and diagonally to the right. See Figure 3.

Figure 3: Selecting photos


To use the Get Specified iPhoto Items photo browser, in the top section click a photo album. The photos in that album display in the Photo Browser. You can select items using these methods:

• Select All Photos in the album: On the keyboard press Command-A. All the pictures in the album will show a selected border.
  
• Select multiple photos: Hold the Shift key down as you click on the pictures you wish to add to PowerPoint. Each picture you select will have its border highlighted
• Select one picture: Click on a picture. The border will indicate it has been selected.

4. The Get Specified iPhoto Items dialog box returns to the way it looks in Figure 4. Now the Name list displays the names of the photos you selected from your iPhoto albums.

Figure 4: Name list of photos to be imported into PowerPoint


You can take one of four courses of action:

• Continue: Processes the photos in the list. All photos in the Name list will be added to PowerPoint.
• Add: Re-opens the photo browser (see Figure 3) so you can add more photos to the Name list.
• Remove: Select photos in the Name list and click the Remove button if you change your mind about a photo before Continuing,
• Cancel: Quits InsertPictureForPPT2008. No pictures are imported, and the application closes.
  

Click Continue when you are satisfied with the list of photos to import into PowerPoint.

5. iPhoto windows may display. The won't hurt anything, but you don't do anything with them. You can ignore them or close them, but don't quit iPhoto. As InsertPictureForPPT2008 is working, you will see the message "Create PowerPoint Picture Slideshow" with a spinning wait indicator and red dot in the Menu, shown in Figure 5.

InsertPictureForPPT2008 causes a new, blank PowerPoint presentation to open. The pictures in the Names list are added one picture per slide to the presentation. Pictures that are larger than the PowerPoint screen are scaled to fit. Pictures that are smaller are displayed at their original size.

Figure 5: Processing the photos